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There's no reason to type in a person's e-mail address when you can select it
from a list in your address book. Here are a few simple tips that will
help you to
manage your address book more efficiently.
Adding a Sender's
Name to the Address Book
When you receive an e-mail from someone with whom you
plan to continue corresponding:
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Double-click the message so it comes up in its
own window.
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Right-click the recipient's address and select Add To Address Book
(See figure 1).
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Fill in the name information in the resulting dialog box.
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Click OK.
The point here is to
make the name easily recognizable to you (See figure 2).
Using Addresses in the
Address Book
You don't have to bring up the address book to use an address you've saved
there. When you send a message to someone who's in your address book, just start
typing the name in the To field and the address will fill itself in. If you know
part of the name but not the beginning of it, simply type that part. For
instance, if you've listed the person in your address book as "Charlie
Brown," you can just type Brown (or even Bro). If he is the only
Brown in your address book, the message will automatically go to him. If
there are others -- say, Chuck Brown -- Outlook Express will ask you to select the person from all listings with the text string "brown"
in either the name or the e-mail address.
Creating a Mailing List
Got a bunch of coworkers all slaving away on the same project? Is there a
group you regularly send out notices to? Any situation where messages are
regularly going out to the same people calls for a mailing list.
To create a mailing
list:
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Click the Address Book
icon (See figure 3).
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Now click New and select New Group.
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Enter a name for the group in the Group Name field of the dialog
box.
There are a couple of ways to add names to your mailing list.
This will also add the
person to your address book.
To send messages to your mailing
list, type in the name of the list as you would the name of an individual.
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